privacy notice
Last updated: 17 May 2026
This Privacy Notice explains how A HALF B LTD, trading as a half bean, collects, uses and protects personal data when you visit our website, contact us, request coffee samples, or otherwise interact with us.
1. Who we are
A HALF B LTD is a company registered in England and Wales.
Company number: 17141873
Registered office: Flat 15 Claribel Court, Mill Wood, Maidstone, England, ME14 2FW
Trading name: a half bean
Website: https://www.ahalfb.com
Email: info@ahalfb.com
Telephone: +44 (0)7432 648 976
For data protection purposes, A HALF B LTD is the controller of the personal data described in this Privacy Notice. This means we decide how and why your personal data is used.
We have not appointed a Data Protection Officer. For privacy-related questions, please contact us at:
Email: info@ahalfb.com
Subject line: Privacy enquiry
2. Personal data we collect
We may collect personal data that you provide to us directly, including your name, email address, telephone number, company name, job title or role, country or business location, delivery or sample-shipping details, and the content of any message or enquiry you send to us.
If you request coffee samples, discuss supply opportunities, or enter into a business relationship with us, we may also collect information about your business, your coffee interests, your purchasing needs, your supply requirements, your correspondence with us, and records relating to orders, invoices, payments or contracts.
When you visit our website, we may collect technical and usage information, including your IP address, browser type and version, device type, operating system, pages visited, date and time of visit, referring website or source, and cookie or analytics information.
3. How we collect personal data
We may collect personal data when you complete a form on our website, email us, call us, request coffee samples, meet us at trade events, communicate with us through professional networking platforms, or otherwise provide information to us.
We may also collect information from publicly available business sources, such as company websites, business directories, trade platforms, or professional networking sites.
Some website and technical information may be collected automatically through cookies, analytics tools or similar technologies.
4. How we use personal data
We use personal data to respond to enquiries, process sample requests, discuss potential coffee supply arrangements, manage customer, supplier and partner relationships, provide information about our products and services, issue invoices, keep business records, improve our website and services, protect our website and systems, and comply with legal or regulatory obligations.
We may also use personal data to send relevant business-to-business updates about our coffee, sourcing, sample availability, partnerships or related services, where we have a lawful basis to do so.
5. Our lawful bases for using personal data
We only use personal data where we have a lawful basis under data protection law.
We may use personal data because it is necessary to take steps before entering into a contract with you, for example, when you make an enquiry, request samples, or discuss a potential business relationship with us.
We may use personal data because it is necessary to perform a contract with you, for example, where we supply products, receive services, manage orders, or maintain a business relationship.
We may use personal data because we have a legitimate interest in running and developing our business, responding to enquiries, managing commercial relationships, promoting our products and services to relevant business contacts, improving our website, maintaining security, and protecting our legal rights.
We may use personal data because we need to comply with a legal obligation, for example, to keep accounting, tax or company records.
Where required, we may rely on your consent, for example, for certain types of marketing communications or non-essential cookies. Where we rely on consent, you may withdraw your consent at any time.
6. Marketing communications
We may send business-to-business marketing communications about our coffee, samples, sourcing, availability, partnerships or related services.
We will only send marketing where we have a lawful basis to do so. This may be your consent or our legitimate interests, depending on the circumstances and applicable law.
You can opt out of marketing communications at any time by contacting us at info@ahalfb.com and telling us directly that you no longer wish to receive marketing.
Even if you opt out of marketing, we may still send service, transactional or relationship communications, such as messages about an enquiry, sample request, order, contract or existing business relationship.
7. Who we share personal data with
We may share personal data with trusted third parties where necessary for the purposes described in this Privacy Notice.
These may include website hosting and website management providers, email and communication service providers, payment, invoicing and accounting providers, delivery, courier or logistics providers, professional advisers, and business partners involved in fulfilling your enquiry, request or order.
We may also share personal data with regulators, tax authorities, courts, law enforcement agencies or public authorities where required by law or where necessary to protect our rights.
We only share personal data where we have a lawful reason to do so.
8. International transfers
Some of our service providers may process personal data outside the United Kingdom.
Where personal data is transferred outside the UK, we will take steps to ensure it is protected in accordance with applicable data protection law. This may include relying on UK adequacy regulations, the UK International Data Transfer Agreement, the UK Addendum to the EU Standard Contractual Clauses, or other legally recognised safeguards.
You can contact us for more information about international transfers that may apply to your personal data.
9. How long we keep personal data
We keep personal data only for as long as necessary for the purposes described in this Privacy Notice.
We may keep general enquiries for up to 24 months after the last contact. We may keep sample request records for up to 24 months after the request, unless a business relationship continues. We may keep customer, supplier and partner records for the duration of the relationship and for up to 6 years afterwards.
We usually keep accounting, tax and invoice records for 6 years from the end of the relevant financial year. We keep marketing contact information until you unsubscribe, object, or become inactive for a period that makes continued contact inappropriate. Website analytics data is kept according to the retention settings of the relevant analytics provider.
We may keep some information for longer where required for legal, regulatory, tax, accounting, insurance or dispute-resolution purposes.
10. Your data protection rights
Depending on the circumstances, you may have rights under data protection law.
You may have the right to request access to your personal data. You may have the right to ask us to correct inaccurate or incomplete personal data. You may have the right to ask us to delete your personal data. You may have the right to ask us to restrict how we use your personal data. You may have the right to object to our use of your personal data. You may have the right to data portability, where applicable.
Where we rely on consent, you have the right to withdraw your consent at any time. You also have the right to object to direct marketing at any time.
To exercise your rights, please contact us at:
Email: info@ahalfb.com
Subject line: Data protection request
We may need to verify your identity before responding to a request.
11. Complaints
If you have concerns about how we use your personal data, please contact us first so we can try to resolve the issue.
You also have the right to complain to the UK Information Commissioner’s Office.
ICO website: https://ico.org.uk
ICO telephone: 0303 123 1113
12. Security
We use appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.
However, no website, email system or online service is completely secure. Please take care when sending information to us online.
13. Children’s privacy
Our website and services are intended for business users and are not directed at children.
We do not knowingly collect personal data from children.
14. Automated decision-making
We do not use personal data for automated decision-making that produces legal or similarly significant effects.
15. Changes to this Privacy Notice
We may update this Privacy Notice from time to time.
The latest version will be published on our website with the updated date shown at the top of the notice.